Privacy Policy

PRIVACY POLICY

Texas Doula Association

Effective Date: January 10, 2026

The Texas Doula Association (“TDA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, and safeguard information through our website.

1. Information We Collect

Information You Voluntarily Provide

We may collect information you choose to provide, such as:

  • Name

  • Email address

  • Information submitted through forms, surveys, or sign-ups

Automatically Collected Information

We may collect limited, non-identifying information automatically, such as:

  • Browser type

  • Device information

  • Pages visited

  • Date and time of access

This information is used to improve website functionality and performance.

2. Health-Related Information

TDA does not intentionally collect protected health information (PHI) as defined by HIPAA.

If users voluntarily include health-related context in open-ended responses, such information:

  • Is not used to provide medical advice

  • Is not linked to medical records

  • Is not shared in identifiable form

  • Is used only in aggregated or de-identified ways when relevant to advocacy or research

3. How We Use Information

We use information to:

  • Communicate with you

  • Share updates and organizational information

  • Improve website usability

  • Conduct workforce research and advocacy

  • Respond to inquiries

  • Support grant reporting and program evaluation

We do not sell or rent personal information.

4. Use of Information for Research and Grant Reporting

Information collected through surveys, forms, or participation in TDA activities may be used in aggregate or de-identified form for:

  • Workforce research

  • Advocacy and policy education

  • Grant reporting and compliance

  • Program evaluation

  • Public reports and materials

TDA does not publish personally identifiable information without consent, unless required by law.

5. Surveys and Participation

Participation in surveys conducted by TDA is voluntary. Survey data is used to better understand the doula workforce and inform advocacy and education efforts.

Survey findings may be shared publicly or with funders only in summarized or de-identified form, unless explicit permission is provided.

6. Sharing of Information

We may share information:

  • As required by law

  • With trusted service providers who support website or communications functions under confidentiality obligations

7. Cookies and Analytics

The Site may use cookies or similar technologies for analytics and performance purposes. You may manage cookies through your browser settings.

8. Data Security

TDA takes reasonable administrative and technical measures to protect information. However, no system can guarantee absolute security.

9. Data Retention

TDA retains information only as long as reasonably necessary to fulfill organizational, advocacy, research, legal, and grant-related obligations.

When information is no longer needed, reasonable steps are taken to delete or anonymize it.

10. Children’s Privacy

This Site is not intended for children under 13. TDA does not knowingly collect information from children.

11. Your Choices

You may:

  • Opt out of communications

  • Request access, correction, or deletion of your information

Requests may be made by contacting us.

12. Accessibility Commitment

TDA is committed to digital accessibility and welcomes feedback regarding access barriers.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted with a revised effective date.

14. Contact Information

Questions about this Privacy Policy may be directed to:
hello@txdoulas.org